11 Best Emails Manager Apps
There are many different kinds of emails manager apps. Some, like Clean Email, are designed to help you organize your inbox and get rid of unwanted subscriptions and newsletters, while others allow you to access multiple inboxes from one place.
What all emails manager apps have in common is their ability to ease email overload. As unfortunate as it is, most people receive more unwanted emails than legitimate ones. Those who use email for both work and personal purposes often receive over a hundred of emails every day, and it takes them a lot of time to go through them and separate the wheat from the chaff.
Any app that can speed up and simplify this tiresome process is welcome, which is why the market with emails manager apps is booming. There are now even automatic email manager apps that you can essentially teach how to manage your inbox for you. Clean Email is a great example of an automatic email manager, which is one reason why we consider it to be the best emails manager app in 2023.
1. Clean Email
Clean Email is the best email manager for a couple of reasons. To start with, it can turn your inbox from a cluttered mess into an example of what Inbox Zero should look like. All you need to do is sign in with your email address and password and tell Clean Email to organize all your emails into easy-to-review bundles.
You can then manage the bundles created by Clean Email just like you would individual emails. The only difference is that you can apply the same action to hundreds and thousands of emails at the same time, instead of having to apply it over and over again to each email.
Because Clean Email is an automatic email manager, you can tell it to apply the same actions to emails arriving into your inbox. For example, Clean Email can automatically mark all social media emails as read for you, or it can move emails from colleagues into a dedicated folder and label them accordingly.
Are you annoyed by unwanted subscriptions and newsletters? Use the Unsubscriber and Block a Sender features to stop them from ever showing in your inbox again. Just review your subscriptions list in the Unsubscriber tab, select the ones you no longer need, and click the Unsubscribe button. The app will do the rest!
- Easy to use
- Automatic email manager
- Unique features (Unsubscriber, Screener, Privacy Monitor, Sender Settings, etc.)
- Compatible with all IMAP-based email services
- Doesn't have a desktop app for Windows.
Managing your email becomes much easier when you can actually visualize your email activity, and that's what EmailAnalytics does for you. This email management tool integrates with Gmail and G Suite accounts and automatically syncs with your email history, then visualizes it in intuitive charts, graphs, and tables.
You can see how many emails you send and receive every day, who sends you the most emails, and what times of day are busiest for you. The tool also integrates with your employees' accounts, so if you manage a team, you can keep tabs on everyone in your team or even your company.
It enables data exports to Excel or CSV so you can manipulate your data however you want. And it sends a daily or weekly email report that shows you your email activity (or that of your team) for the previous day or the previous week (your choice). Perhaps most interesting is the "average email response time" report, which shows how quickly you and your team respond to emails. This is a critical KPI for sales and customer service teams!
- Easy to use
- Easy to set up teams or employees
- Provides metrics/KPIs that aren't possible to get anywhere else.
- Free trial is limited to 30 days of email history.
Mailbird is a snappy but powerful email manager for Windows. It’s designed to provide a unified email management solution with support for scheduling, tasks, and third-party apps (Facebook, Twitter, Whatsapp, Dropbox, Google Calendar, Asana, Todoist, and others). It shines the most when used with multiple email accounts at the same time because you can then manage all your email messages in one unified inbox.
Some of the more advanced features that you won’t find in most other email managers include attachment search, LinkedIn lookup, snooze, custom sounds, and customizable layout. Not all of these features are included in the free version of Mailbird, however. To unlock all features, you can either purchase the annual plan or pay once and use Mailbird without any limits forever.
- Attractive design
- Integrations with third-party apps
- Advanced features.
- Not available in the Windows Store.
Mailstrom is an email manager designed to help you manage emails more effectively. Instead of relying on artificial intelligence algorithms, Mailstrom amplifies human intelligence by identifying bundles of related emails and making it easy for you to act on them as a group. It can bundle emails according to their sender, subject, time, type, and more. You can then manage them in bulk just like you would normally.
Mailstrom has an unsubscribe feature to stop unwanted newsletters and subscriptions from cluttering your inbox, and it also has a one-click block feature that instantly stops all future emails from a specific sender.
We like that Mailstrom gives new users the option to try it for free without a credit card. This email manager works with Gmail, Outlook, Yahoo, as well as other IMAP-based email providers, and it uses industry-leading encryption to keep its users safe.
- Unsubscribe feature
- Bulk email management
- Free trial.
- Minor usability issues.
For many people, the most difficult aspect of email management is learning how to manage emails under pressure, with multiple deadlines quickly approaching and bosses becoming increasingly anxious to meet them. SaneBox presents an elegant solution to this problem in the form of the SaneLater folder.
Essentially, SaneBox automatically decides which emails are important, and it moves the rest into a separate folder, where they sit and wait until you have time to go through them. As such, SaneBox stops you from wasting your time on spam, subscriptions, and low-value emails, helping you accomplish more in less time.
SaneBox app also has a few extra features that make it even more appealing, including one-click unsubscribe from unwanted emails, free access to what the app’s developers call Inbox Zero Academy, and the ability to track when someone hasn’t replied to your email.
- One-click unsubscribe
- Automatic email manager
- Email tracking.
- A steeper learning curve
- Not always 100% accurate when it comes to accessing which emails are important.
6. Edison Mail
Edison Mail is a smart email manager that doubles as your personal assistant, organizing your emails in different categories, sending you real-time alerts for more than messages, and ensuring that unimportant messages will never keep you from focusing on your work.
Edison Mail works with most email providers, and it’s designed with speed in mind. Search queries are processed nearly instantly, and common actions (archiving, snoozing, or deleting) can be performed with a simple and intuitive swipe.
Because we all make mistakes from time to time, Edison Mail allows you to undo the last action—even if the last action was you accidentally sending an embarrassing email to a co-worker. Edison Mail works on Android and iOS, and it’s available for free with in-app purchases.
- Great alternative to Gmail and Apple Mail
- Instant search
- Swipe actions
7. eM Client
Do you have multiple email accounts that you would like to manage from a single place? In that case, you should consider giving eM Client a try because this full-featured email client for Windows and Mac computers has everything you could ever ask for from an emails management solution and more.
Integrated directly into eM Client are calendar, tasks, contacts, and chat, which means that you don’t need to switch to another application when you receive an email with an invitation to a meeting or task from your boss.
eM Client keeps your emails automatically backed up while you’re working, and it supports PGP encryption so that you can send encrypted and signed emails containing sensitive information without having to install and configure complicated privacy software applications.
- Many features
- Built-in encryption
- Calendar, tasks, and more.
- Takes a long time to load
- Occasional reliability issues.
Caspy is an automatic email manager for the Chrome web browser and Gmail. Its purpose is to help stay focused on your work instead of being constantly distracted by incoming email messages. When you activate Caspy, it goes through your email history to learn which email messages are important and which you typically ignore.
It then uses this knowledge to constantly monitor your inbox and alert you when an important email message arrives. You can choose to ignore the message, compose a reply, or snooze it for later—all with a single click and without having to open Gmail. Over time, Caspy will become even more personalized and intelligent.
Because Caspy is still in early development and its creators want to get feedback from as many users as possible, you can use it for free without any limitations. There's also a version for teams with support for canned replies, inbox insights, and phone support, but it's not yet available to the general public.
- You can use it for free
- Automatically identifies important contacts
- Personalized email management recommendations.
- Intended for Gmail
- Still in early development.
Traditional email doesn't really fit the needs of many employees who collaborate in real time and frequently share project-related files.
Spike upgrades email for the 21st century by introducing people-centric instant messaging, advanced file management, and voice and video call capabilities. As such, it bridges the gap between Gmail, Outlook, and other traditional email services and full-fledged instant messaging solutions like Slack or Skype.
The user interface of Spike is divided into three main rows. On the left are your contacts, on the right is an info box with recently shared files, and in the middle is the message box. To initiate a conversation, you simply select a contact and start typing your message. You can easily include more people in the conversation and share pictures, documents, archives, and other files.
- Conversational email
- Works everywhere
- Free for a personal account.
- Larger teams might miss some advanced collaboration features.
First released in 2003, Thunderbird is a venerable email manager from the people behind the Mozilla Firefox web browser. It runs on Windows, macOS, Linux, and several other Unix-like operating systems. Unlike other email managers on this list, Thunderbird is an open source project created by contributors from around the world.
You can use Thunderbird with any existing email account. The mail account setup wizard can automatically find the correct settings for you, so all you need to do is provide your name, email address, and password. Managing multiple email accounts is easy thanks to Thunderbird's tabbed user interface, which makes it easy to quickly jump between them.
Even though Thunderbird comes loaded with useful features right-out-of-the-box you can make it even more powerful by installing third-party add-ons to organize your schedule and life's important events in a calendar, add OpenPGP message encryption and authentication, or create templates that can be easily inserted into your own emails.
- Free and open source
- Third-party add-ons
- Easy to set up.
- Sluggish user interface.
Sortd is a sophisticated email manager for Gmail. With a single click, it transforms Gmail into a Kanban-style workspace where you can organize emails as if they were tasks on a to-do list.
This approach has multiple advantages. First, it makes it easy to prioritize emails and organize them on a task-based basis. Second, it removes the need for a separate to-do application, allowing you to essentially kill two birds with one stone. Third, it simplifies team collaboration and removes the need for email forwarding, carbon copies, and mass replies.
Sortd offers a free plan limited to three lists, 20 number of incomplete tasks in a list, and basic customization. To unlock all features, you need to pay at least $6 per month per user for the Pro subscription plan.
- Simplifies email management
- Team collaboration capabilities.
- Limited free plan
- Works only with Gmail.